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Administrative Assistant
Who we are
Jade Energy Solutions is developing the Jade Energy Terminal in Wilhelmshaven, Germany’s only deep-water port and one of Europe’s most strategically significant energy infrastructure projects. Designed as a multi-energy hub, the terminal will enable the large-scale import of LNG and e-NG, with the flexibility to handle future green energy imports such as hydrogen. It will also be directly connected to Germany’s national gas grid, rail network, and emerging green energy infrastructure.
At a time when Europe is reshaping its energy supply chains, Wilhelmshaven offers a unique combination of deep-water access, existing industrial infrastructure, and strong connectivity to Germany’s grid and pipeline networks, with reach into broader European energy corridors. Jade Energy Solutions is building on these advantages to create a long-term asset that supports both near-term energy security and the decarbonisation of hard-to-abate industries across Germany and Europe.
We are a lean, ambitious team at an early and exciting stage, building something that matters, at a location that matters, for the long term.
At a time when Europe is reshaping its energy supply chains, Wilhelmshaven offers a unique combination of deep-water access, existing industrial infrastructure, and strong connectivity to Germany’s grid and pipeline networks, with reach into broader European energy corridors. Jade Energy Solutions is building on these advantages to create a long-term asset that supports both near-term energy security and the decarbonisation of hard-to-abate industries across Germany and Europe.
We are a lean, ambitious team at an early and exciting stage, building something that matters, at a location that matters, for the long term.
The Role
As an Administrative Assistant at Jade Energy Solutions, you will provide reliable administrative and operational support to ensure smooth day-to-day business operations. You will coordinate schedules, manage information flows, assist with reporting, and support various teams across the organization. This role requires strong organizational abilities, professionalism, and proactive problem-solving.
Tasks of the job
- Manage calendars, schedule meetings, and coordinate travel arrangements.
- Prioritize and manage multiple tasks, following through in a timely and efficient manner.
- Assist in preparing reports, presentations, and internal or external communications.
- Serve as a liaison between managers, teams, and external stakeholders.
- Handle confidential information with professionalism and discretion.
- Coordinate and support special projects as needed.
- Assist with organizing company events, meetings, and workshops.
- Perform general administrative duties, including handling incoming mail and managing shared office accounts.
- Prepare conference rooms, including catering coordination when required.
- Support flex-workspace organization and office logistics in Hamburg.
- Book hotels and rental cars when required.
Your Profile
- Bachelor’s degree, vocational training, or equivalent professional experience.
- Experience as an Administrative Assistant, Management Assistant, or in a similar role.
- Strong organizational skills with high attention to detail.
- Ability to work independently in a fast-paced environment.
- Excellent interpersonal and communication skills.
- High level of discretion, professionalism, and reliability.
- Team-oriented, proactive, and adaptable mindset.
- Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
- Fluent in German and English.
What we offer
- A rare opportunity to join a high-impact infrastructure project at the heart of Europe’s energy transition, from the ground up.
- A dynamic, entrepreneurial work environment where your contributions are visible and your work has real consequence.
- Close collaboration with interdisciplinary and international teams.
- A workplace in Wilhelmshaven at a genuinely unique European energy site, with flexibility where the role allows.
- Room to grow with the organization as the project scales and the team expands.
- A culture built on trust, directness, and shared purpose.
Apply here:
jobs@jadeenergy.de